HR Document Types
Personnel Files
Employment applications, offer letters, performance reviews.
Payroll Documents
Pay stubs, W-4s, direct deposit forms, salary records.
Benefits Enrollment
Health insurance forms, 401k documents, beneficiary designations.
I-9 Verification
Employment eligibility documents, ID copies.
Disciplinary Records
Warnings, performance improvement plans, termination docs.
Background Checks
Credit reports, criminal records, reference checks.
When HR Needs Redaction
⚖️ Legal Discovery & Subpoenas
Respond to legal requests while protecting non-relevant employee PII and privileged information.
🔒 EEOC Investigations
Provide requested documents while redacting information about uninvolved employees.
📊 Audit Preparation
Share HR records with auditors while protecting individual SSNs and salaries.
🤝 M&A Due Diligence
Provide workforce data during acquisitions without exposing individual employee details.
📋 Internal Investigations
Share relevant documents while protecting witness identities and unrelated information.
🎓 Training Materials
Use real documents for training while protecting actual employee information.
Employee PII We Detect
Social Security Numbers
Home Addresses
Phone Numbers
Personal Emails
Dates of Birth
Salary Information
Bank Accounts
Driver's License #
Compliance Considerations
Federal Requirements
- • ADA: Medical records must be kept separate
- • Health data: Health-related information may be subject to additional regulations
- • GINA: Genetic information protected
- • FCRA: Background check data restricted
State Laws
- • CCPA (CA): Employee data rights
- • NY SHIELD: Data security requirements
- • State privacy laws: Varying requirements
- • Personnel file access: State-specific rules
Protect Employee Privacy
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