What personal data must be redacted under GDPR?

Any information that identifies an individual: names, addresses, ID numbers, email addresses, IP addresses, photos, and biometric data. Also special category data like health or religious beliefs.

How long can personal data be retained?

Only as long as necessary for the purpose it was collected. After that period, data must be deleted or anonymized through redaction.

What are the penalties for improper redaction?

GDPR violations can result in fines up to €20 million or 4% of global annual revenue, whichever is higher. Data breaches from failed redaction have led to significant penalties.

GDPR-Ready Document Redaction

Need to remove personal data from documents? AI detects names, emails, addresses, identifiers, and other personal data covered by GDPR.

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GDPR Data Minimization

GDPR requires organizations to minimize personal data collection and retention. When sharing documents externally, data subject access requests, or archiving, you may need to remove personal data that's no longer necessary for the original purpose.

Automated Detection

SafeRedact identifies personal data categories defined by GDPR: names, contact information, identification numbers, location data, and online identifiers. Review what AI finds, then permanently redact with one click.

Personal Data We Detect

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Identity Data

Names, ID numbers, passport numbers, and other identifiers.

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Contact Data

Email addresses, phone numbers, and postal addresses.

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Location Data

Addresses, postcodes, and geographic identifiers.

GDPR Redaction Use Cases

📋 Subject Access Requests

Redact third-party personal data before providing documents to data subjects.

🗄️ Data Retention

Anonymize documents for archival while removing personal identifiers.

🤝 Third-Party Sharing

Remove personal data before sharing documents with vendors or partners.

🔬 Research & Analytics

De-identify documents for use in analysis and reporting.

Important Note

SafeRedact is a tool to assist with identifying and removing personal data from documents. It does not provide legal advice and is not a substitute for professional GDPR compliance guidance. Organizations are responsible for determining what constitutes personal data in their specific context and ensuring their data processing activities comply with applicable regulations.

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